Office Manager and Executive Assistant

About The Job

Interview Date: 29 May 2025

The OVC Office Manager & Executive Assistant provides high-level operational leadership and management for the administrative functions of the Vice Chancellor’s Office, while delivering professional executive support to members of the University Executive Group. The post holder will manage a small team of EAs and administrative staff, lead operational efficiency improvements, and introduce new technologies to streamline practices. They will support key strategic projects, manage executive meetings and governance activities, and oversee the budget and resources for the Office. Responsibilities include proactive diary management, preparation of briefing documents, coordination of high-profile events, recruitment support for senior staff, and acting as the main point of contact for internal and external stakeholders. This permanent, full-time position requires occasional work outside of standard hours and supports Smarter Working arrangements.

We want you to be able to carry out your work in a way that best supports UON and our students, but also you as an individual. We understand this may vary between different areas of the university as well as from one person to another.  With Smarter Working you can work with increased flexibility, if you would like to, which can facilitate greater freedom and autonomy.

About You

You will have significant experience working in a senior administrative or office management position within a large, complex organisation, with a proven track record in project management and introducing new systems. Excellent leadership and team management skills are essential, alongside excellent organisational abilities, advanced IT skills, and outstanding written and verbal communication. You will be proactive, resilient, highly adaptable, and able to handle confidential information with discretion. A commitment to continuous improvement, innovation, and working in line with the University's values of inclusivity, trust, sustainability, and aspiration is key.

Qualifications

Essential:

• A degree or equivalent professional experience

Desirable:

• Project management or change management qualification

Office of the Vice Chancellor

The Office of the Vice Chancellor (OVC) is at the heart of the University’s leadership and governance structures. It provides direct support to the Vice Chancellor and the broader Executive Team.

Working closely with internal and external stakeholders, the team supports the University’s strategic mission, providing a professional, responsive, and forward-thinking administrative hub at the heart of the institution.

About Us

At the University of Northampton, we are committed to supporting aspirations, creating opportunities, and delivering meaningful impact. Our people are at the heart of everything we do, and we foster a progressive, inclusive environment where excellence thrives for our students and staff.

Our People
Our staff are our greatest asset. We are dedicated to building an inclusive community that values diversity, promotes wellbeing, and supports personal and professional growth. By developing a first-rate People Strategy, we aim to attract and retain top talent, enhance career progression, and ensure that every colleague feels empowered to achieve their best.

Our Values

• Inclusivity: We celebrate diversity and ensure that everyone has the opportunity to excel.
• Sustainability: We are committed to becoming a net zero carbon institution, taking collective action for the benefit of society and the environment.
• Aspiration: We strive for excellence in all we do, empowering our staff, students, and partners to reach their highest potential.
• Trust: We build relationships based on respect, transparency, and shared goals.

Together, we are creating a future where our community, our work, and our impact truly make a difference.

Right To Work

All candidates will be required to provide proof of their eligibility to work in the UK during the interview process. The University is open to considering Skilled Worker visa sponsorship, provided that the eligibility criteria of the points-based immigration system are met.

Equality

We welcome applications from individuals from underrepresented groups.

The University of Northampton is committed to providing a vibrant, ethical, and sustainable environment that values equality, diversity, and inclusion. Our commitment ensures an inclusive atmosphere for staff, students, and the public. We manage equality and diversity through key committees and formal policies, extending our responsibility to subsidiary companies and partnerships.

Together @ UON
Our Commitment to Equality and Inclusion

Together @ UON affirms our dedication to creating an environment that celebrates diversity and promotes equality. We aim to foster a space where all can thrive, aligning with our mission to transform lives and inspire change.

Commitments Include:

1. Creating an Inclusive Environment: Adopting a zero-tolerance approach to discrimination and ensuring all activities are inclusive.
2. Supporting Students and Staff: Strengthening mental health support, enhancing disability confidence, and ensuring academic and professional support.
3. Tackling Inequalities: Involving students in recruitment, integrating forums for equality data analysis, and supporting networks for protected characteristics.

UON’s Major Commitments:

• Disability Confident
• Standalone Pledge
• IHRA Working Definition

For more details, visit: Equality and Diversity at UON